Executive Assistant - CFO/CAO

FULL TIME POSITION

SIMON WIESENTHAL CENTER

Simon Wiesenthal Center, a non-profit located in Los Angeles, is seeking an Executive Assistant to support, manage and execute all administrative tasks required to effectively support the Chief Financial Officer/Chief Administrative Officer.

The ideal candidate will have a sincere interest in the Center’s mission; possess excellent administrative and organizational skills, value attention to detail, a “will-do” attitude, enthusiastic, personable and adept to managing multiple priorities in a fast-paced environment.Excellent interpersonal skills are a must – finesse, tact and diplomacy are essential attributes.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The office of the CFO/CAO oversees all day-to-day operations, contracts, governance, construction projects, museum exhibitions and renovations.

The executive assistant must be the “right hand” to the CFO/CAO and must be able to provide administrative and project support, which requires an exceptional computer skill set in order to create/edit/print documents and renderings using MS Office and/or web-based tools, demonstrate a sense of urgency, initiative, responsiveness and attention to detail, with tact and absolute discretion in handling confidential information.

Responsible for the accurate compilation of financial reporting packages and mailings to the Board of Trustees.

Fill out grant applications under the supervision of the CFO/CAO.

Review contracts and communicate any changes to vendors.

Filter incoming requests and demands on the CFO/CAO.

Arrange conference calls, schedule and coordinate meetings and appointments, maintain the calendar of the CFO/CAO and effectively communicate upcoming events, as well as handle any follow up activities pertaining to the preceding.

Receive communication sent to office, including phone calls, messages and provide assistance using independent judgment to determine those requiring priority; channel and facilitate communication to other departments as needed.

Compile information requests; prepare routine correspondence, including letters, memoranda and reports.

Responsible for maintaining an accurate and efficient filing system.

Responsible for arranging the CFO/CAO extensive travel and meeting schedule, including international travel coordinated with other members of SWC staff, consultants and vendors.

Prepare expense reports and reimbursement requests.

He/She must maintain the highest standards of confidentiality.

Other job related duties and responsibilities may be assigned as appropriate.

QUALIFICATIONS: 

  • Must have at least 3 years of Executive Assistant experience to either a CEO or CFO 
  • Advanced computer skill set in MS Office (Excel, Word, Outlook, Power-Point), Mail Merge, Drop Box, Adobe Acrobat;as well as the ability to learn custom proprietary software 
  • Expert proficiency in MS Office and web-based tools such as Dropbox and We-Transfer 
  • Excellent oral and written communication skills 
  • Excellent editing and proofreading skills 
  • Advanced typing skills 
  • Must be able to work in a very busy office with many demands while maintaining poise and professionalism 
  • The ability to multi-task, handle requests from multiple sources and determine priorities as well as order of completion 
  • Detail oriented 
  • Personable and energetic 
  • Outstanding phone etiquette 
  • Flexibility and willingness to perform other reasonable duties as requested 

Must have the ability to work independently, under pressure and can multi-task with constantly changing priorities.

Must be able to take on initiative with excellent and solid judgment.

Must have the ability to complete tasks with minimal direction and supervision

Must have meticulous attention to detail, possess strong written and oral skills, thorough follow-up, and strong administrative problem solving skills.

Benefits Included

Equal Opportunity Employer

Qualified applicants, please email resume in MS Word format only to hr@wiesenthal.com

 

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